Sports academy management software runs the business side of a coaching operation: class and program enrolment, drop-in sessions, court and field bookings, fee collection, staff access and attendance reporting — in one place, instead of a spreadsheet, a chat group and a separate payment app. Kynaix Sports is free to set up, takes online registrations and payments for classes, courts and open play, and settles card payments into your own bank account.
Everything a sports academy needs to run, in one place
Classes, courts, open play, tournaments, payments, staff and reporting — one system, so a booking, the money for it and the report about it are never three separate places.
Sports classes and programs
Terms, camps and weekly classes with capacity limits, waitlists and online enrolment.
Online booking
Parents and players book and pay from your public page or the app — no phone calls, no spreadsheet.
Court and facility management
Courts and fields with hourly rates, opening windows and availability the public can book against.
Open play and meetups
Drop-in nights sold by the session, priced per player, with the roster filling as people pay.
Tournaments
Run your own tournaments on the same formats, brackets and live scoring as the rest of the platform.
Front desk operations
Take cash, cheque, Venmo or a card at the venue and record it against the booking so the ledger stays whole.
Flexible pricing
Per-program prices, price tags and per-session rates, so a term, a drop-in night and a court hire can each cost what they should.
AI-generated flyers
Generate a printable flyer for any program from what you already entered, instead of rebuilding it in a design tool.
Staff management
Add coaches and front desk staff with ten separate permissions, so nobody sees more than their job needs.
Staff availability and schedules
Set who is working when, publish the schedule, and report on hours across the team.
Analytics and reporting
Revenue, enrolments and occupancy across programs and open play, plus fill rate by day and hour.
Money on the table
A leakage report ranking where money is owed, forgone or simply invisible, largest amount first.
Player and team statistics
Individual and team stats from every game scored on the platform, including attendance across a squad.
What a sports academy can sell online
Everything an academy sells, in one place — so a parent books a term, a drop-in player pays for Tuesday night, and a club hires a court, all through the same account.
Programs and classes
Terms, camps and classes with enrolment, capacity limits and waitlists. Players enrol and pay in the app.
Open play and meetups
Drop-in nights sold by the session, priced per night if you want, with a roster you can see before it starts.
Court and field hire
Hourly bookings against a schedule the public can book directly, with your own rates and availability.
Tournaments
Your own events using the same eight formats and live scoring as the rest of Kynaix Sports.
Front desk
Take cash, cheque, Venmo or a card at the counter and record it against the booking, so nothing sits outside the ledger.
Managed players
Create and run accounts for juniors who do not have their own, and hand them over when they are ready.
How to set up your academy
Most academies are taking bookings the same afternoon they start.
- Create the academy
Add your name, sport, description and location, and upload a logo and a hero photo. This is what players see when they find you.
- Turn on the features you need
Court bookings, open play, meetups, feeds, chat and tournaments each switch on independently. Anything you leave off never appears for your members.
- Add what you sell
Create your programs with terms, capacity and waitlists, list your open play nights, and add courts with hourly rates. Price tags let you charge different rates to different groups.
- Connect Stripe
Sign the payments agreement, then connect your own Stripe account. Verification takes a few minutes and is handled entirely by Stripe.
- Publish your page
Publish a public page for the academy carrying your programs, coaches, courts, gallery and reviews.
Getting paid
Card payments go straight to your bank on Stripe's schedule. Kynaix never holds your funds and never sees your bank details.
Online card payments
You connect your own Stripe account, so the money is yours from the moment it settles. You decide who covers the service fee — you, the customer, or half each.
Cash, cheque and Venmo
The front desk records anything taken in person against the booking, so what you collected and what is still owed stay in one ledger. In-person payments carry no service fee.
Reconciliation
Every payment, card or cash, lands in the same ledger — with what has been collected, what is owed and what is outstanding, alongside what Stripe says versus what you recorded.
What Kynaix charges
3.5% + 30¢
Per online card payment in the United States. The fixed part varies by country. That is the whole of what Kynaix takes.
What is never charged
Cash, cheque, Venmo, payments on your own card terminal and anything settled at the front desk are never surcharged. That is enforced by the system, not a policy you have to remember.
Nothing until you sign
Nothing is deducted from anything until you sign the payments agreement, and you cannot switch on online card payments before then. You get a plain-English summary alongside the full contract. There is no setup fee and no software contract.
Branding your academy
It should look like you, not like us.
Your marks
Your logo and a hero photo, with a theme you choose — carried through the app and onto your public page.
Your own page
A page for the academy carrying your story, programs, coaches, courts, gallery and reviews. Published in a click.
Your links
Instagram, Facebook, X and your website, down to your own line in the footer.
Your shape
Court hire, open play, meetups, feeds, chat and tournaments — each one on or off.
Staff and permissions
Ten separate permissions, so people see the part of the academy they actually work in.
A coach can run their own sessions without seeing any financial information. Front desk staff can take payment without being able to edit a program. Administrators can do everything, and changing who is an administrator asks for a verification code before it takes effect.
Reports
Seven views covering what came in, what is still owed, which nights sell out, and what Stripe says versus what you recorded.
Revenue splits by what you sell — programs, court hire, open play and tournaments — so you can see which side of the academy is actually carrying it, and which sessions are worth putting another coach on.
For players and parents
Find an academy near you, book a session, and pay in the app.
Finding an academy
Search academies near you, open one, and see its programs, open play nights, courts and coaches before you commit to anything.
Booking and paying
Enrol in a term, book a drop-in night or reserve a court, and pay by card in the app — or settle at the front desk if the academy takes payment in person.
Cancelling
Cancellations follow the academy's own policy, with refunds or account credit handled in the app rather than over text message.
Frequently asked questions
How much does sports academy management software cost?
Kynaix charges a service fee on online card payments only. In the United States that is 3.5% plus 30 cents per payment; the fixed part varies by country. Cash, cheque, Venmo and anything taken on your own card terminal are never surcharged. Nothing is deducted until you sign the payments agreement, and there is no setup fee or software contract.
Do class payments go straight into my own bank account?
No. You connect your own Stripe account, and card payments settle straight into your bank on Stripe's schedule. Kynaix never holds your funds and never sees your bank details.
Can I take both cash and card payments for classes?
Yes. The front desk records cash, cheque, Venmo or a card taken at the venue against the booking, so the ledger stays complete. Those payments carry no service fee.
Can I limit what coaches can see in academy software?
Yes. There are ten separate permissions, so a coach can run their own sessions without seeing any financial information, and front desk staff can take payment without being able to edit a program.
What can a sports academy sell online?
Programs such as terms, camps and classes with enrolment, capacity and waitlists; open play and meetup nights sold by the session; hourly court and field hire the public can book; and your own tournaments using the same formats and live scoring as the rest of the platform.
Do I need a card reader to take payments?
No. Customers pay by card in the app or on your booking page. If you already have a terminal at the venue you can keep using it and record those payments at the front desk.
Can I brand my academy page with my own logo and colours?
Yes. Upload your logo and a hero photo, choose a theme, and add your story, gallery, social links and your own footer line. The theme carries through the app and onto the public page you publish.
How do parents find and register for a sports academy?
Players search academies near them, open the academy page, and join. From there they can enrol in a program, book an open play night or reserve a court, and pay in the app.
How do I take online registrations for my classes?
Create a program with its term dates, capacity and price, and players enrol and pay through the app or your public academy page. Capacity is enforced and a waitlist opens automatically once a program fills. Existing members can be imported in bulk from a spreadsheet or invited by email, so a club moving off paper does not have to re-enter everyone by hand.
Can I manage court bookings and classes in one system?
Yes. Programs, open play nights and hourly court or field hire all sit in the same academy, sell through the same page and land in the same ledger — so a parent booking a term, a drop-in player paying for Tuesday night and a club hiring a court are one account and one report rather than three systems.
How do I track attendance and rosters for my classes?
Each program carries its own enrolment list, and players can be split into squads or groups within it for training sessions. Reports show attendance alongside revenue for each program, so you can see which sessions are filling and which are not.
What do I need to start a sports academy online?
Your academy name, sport and location; whatever you want to sell — programs, open play nights or court hire; and your own Stripe account if you want to take card payments. Setting up takes about half an hour. There is no setup fee and no software contract, and you publish your public academy page when you are ready.